Who We Are
Teabox isn’t just another tea company — we’re building a freshness-first D2C brand from the heart of India’s tea country. Operating out of Siliguri, we craft high-quality Indian teas for customers across the world, powered by speed, precision, and an obsession with customer delight.
The Role – In a Nutshell
Our teams move fast across operations, logistics, finance, and creative. To keep this engine running smoothly, we’re looking for a dependable Office Administrator who thrives on structure, ownership, and disciplined execution.
You will anchor day-to-day administration — ensuring facilities operate seamlessly, vendors stay aligned, and internal teams receive timely support.
TL;DR: You ensure the workplace runs like clockwork — every day, without noise.
Key Responsibilities
- Manage front desk operations: visitors, calls, courier logs, and meeting room scheduling.
- Oversee facility upkeep, repairs, AMC tracking, utility payments, pantry and hygiene standards.
- Handle office procurement, inventory tracking, ID cards, access control, and asset tagging.
- Manage vendor sourcing, rate negotiations, PO creation, invoice reconciliation, and SLA compliance.
- Coordinate travel bookings, stay arrangements, and internal events/offsites.
- Maintain contracts, licenses, renewal trackers, fire drill coordination, and first-aid readiness.
- Support new joiner setup, seating coordination, petty cash management, and monthly MIS reporting.
You're Our Person If…
- You bring 2–5 years of admin or facilities experience in a fast-paced environment.
- You are hands-on with Excel/Google Sheets and tracking systems.
- You negotiate effectively, resolve vendor issues promptly, and take ownership proactively.
- You maintain high standards of discipline, cleanliness, and workplace presentation.
- You communicate confidently in English and Hindi (Bengali is an added advantage).
Skills & Competencies
- Operational Ownership: End-to-end accountability without supervision.
- Vendor & Stakeholder Management: Strong coordination and SLA management skills.
- Process & Compliance Discipline: Structured documentation and adherence to SOPs and EHS norms.
- Attention to Detail: Precision in upkeep, documentation, and financial tracking.
- Problem-Solving & Agility: Calm, quick decision-making in dynamic situations.
- Technical Proficiency: Working knowledge of MS Excel/Google Sheets, email and calendar tools, exposure to access control/CCTV systems, basic IT coordination, and tracker management.
Key Attributes for the Role
- High Integrity & Reliability: Consistently dependable, punctual, and trustworthy in handling facilities, vendors, and financial controls.
- Strong Ownership Mindset: Takes complete responsibility for workplace administration without the need for constant supervision.
- Discipline & Structure: Brings order, process orientation, and a systematic approach to daily operations.
- Calm Under Pressure: Handles urgent breakdowns, last-minute requests, and operational challenges with composure.
- Firm yet Professional Communication: Confident in dealing with vendors, internal stakeholders, and support staff while maintaining professionalism.
- Execution-Focused: Prioritizes getting things done accurately and on time, with minimal noise and escalation.
- On-Ground Problem Solver: Practical thinker who resolves issues proactively rather than escalating unnecessarily.
Preference: Candidates with an ex-servicemen background who have handled similar administrative or facilities roles will be given preference, given the alignment with discipline, structure, and operational ownership required for this position.
CTC: According to industry standards.
